Privacy Policy

The controller of personal data is SOLAR GREEN DEFENCE AD, company registration ID 207096553, with registered office and correspondence address at 37A Prof. Fridtjof Nansen St., Floor 5, 1142 Sofia, Bulgaria, represented by Executive Directors Kostadin Baychev and Anatoliy Krastev.

This policy applies to personal data processed through www.solargreen-defence.com, through the website contact forms, via office@solargreen-defence.com and related business email addresses, as well as in subsequent pre-contractual and contractual communication.

We process only personal data that is relevant to a particular communication, inquiry, contractual process or to the security and normal operation of the website.

• identification and contact data submitted through the contact form, including name, business email, company, phone number where provided, and message content;
• business communication data contained in email correspondence, attachments, replies, follow-up clarifications and commercial inquiries;
• technical data generated when using the website, such as IP address, request date and time, device type, browser, operating system, access logs and data related to abuse prevention;
• data required to process confidential assignments, partnerships, project inquiries or delivery-related requests when you choose the relevant category in the contact form;
• data collected through cookies and similar technologies, where such technologies are active on the website and described in the separate cookie policy.

Personal data is processed only where a valid legal ground under Article 6(1) of Regulation (EU) 2016/679 (GDPR) is available.

• taking steps at your request before entering into a contract and performing a contract where the inquiry relates to services, solutions, partnerships or delivery;
• compliance with legal obligations, including accounting, tax, archiving and information disclosure duties towards competent authorities;
• our legitimate interest in protecting network and information security, managing communications, preventing abuse, protecting rights and lawful interests, and maintaining the proper functioning of the website;
• consent, where required for a specific functionality, marketing communication or the use of certain categories of cookies.

• to identify and process incoming inquiries submitted through the contact form and corporate email addresses;
• to respond to service, project, delivery, partnership, confidential assignment and other corporate communications;
• to arrange meetings, exchange proposals, prepare contractual relations and subsequently perform assumed commitments;
• to maintain the security, integrity and availability of the website, server environment and communication channels;
• to comply with applicable law and to protect against legal claims, disputes or regulatory inspections.

In most cases personal data is obtained directly from you through website forms, email correspondence, phone contact or document exchange in the course of business communication.

Where necessary, the data may be disclosed to a limited range of recipients only to the extent required for the respective purpose and subject to appropriate safeguards.

• hosting, corporate email, IT support and security providers acting under our instructions or, where applicable, as independent controllers depending on the specific service;
• accounting, legal and administrative advisers where necessary to protect lawful interests or comply with legal obligations;
• competent public or judicial authorities where required by law.

We keep personal data no longer than necessary for the purposes for which it was collected, unless applicable law requires a longer retention period.

The specific retention period depends on the type of inquiry, any subsequent contractual relationship, statutory accountability requirements and the need to defend against potential claims.

• contact-form submissions and general correspondence are usually kept until the communication is completed and for a reasonable follow-up period necessary for evidence, traceability or renewed communication;
• contractual, accounting and tax documents are retained for the periods required by applicable law;
• logs and technical data related to security are retained for a limited period consistent with operational necessity and system protection;
• data processed on the basis of consent is retained until consent is withdrawn, unless another legal ground justifies continued retention.

Subject to the applicable legal conditions, you have the right of access, rectification, erasure, restriction of processing, objection, data portability and withdrawal of consent where processing is based on consent.

You may exercise your rights by sending a written request to office@solargreen-defence.com or to the correspondence address stated above. To protect your data, we may request reasonable verification of identity.

• if you believe that the processing infringes the GDPR or Bulgarian law, you have the right to lodge a complaint with the Bulgarian Commission for Personal Data Protection;
• where processing is necessary for compliance with a legal obligation or for the establishment, exercise or defence of legal claims, certain rights may be restricted in the cases provided by law.

We apply appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data.

These measures include access control, protected communication channels, restricted access to mailboxes and administrative systems, logging, resilience and internal organisational rules.

• Nevertheless, no internet environment can guarantee absolute security, therefore we recommend that you do not submit sensitive personal data through public forms unless this is expressly necessary and agreed with us.
• If a security incident is identified, we will act in accordance with the applicable legal requirements, including notification of competent authorities and affected individuals where required.

The website may use cookies and similar technologies for core functionality, security, analytics and user experience improvement. Where non-essential cookies are used, they should be managed in accordance with the separate cookie policy and the available consent mechanism.

Within corporate communication the website relies on associated services such as hosting infrastructure and domain-hosted corporate email. If and to the extent such services may involve a transfer outside the European Economic Area, this will take place only on the basis of an applicable legal mechanism and appropriate safeguards under the GDPR.

We reserve the right to update this policy from time to time in order to keep it aligned with the development of the website, the technologies used, the services offered and the applicable legal requirements.

The current version is published on this page. For questions regarding personal data processing, the exercise of rights or privacy-related concerns, you may contact us at office@solargreen-defence.com or at the correspondence address stated above.